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2025 ORP Proposal Writing School

On four Mondays: 10 February - 17 March 2025

On-line

This on-line school is an introductory-level overview of the proposal writing process with a focus on ORP-supported facilities and infrastructures. It will take place on four Mondays during the time period 10 February - 17 March 2025.

The school will include an introduction to how proposals are reviewed by Time Allocation Committees (TACs), unconscious bias in proposal review and the (double-)blind proposal review system. The students will take part in group work that involves forming mini-TACs to review a set of professionally written proposals to gain experience on the process. There will also be sessions on building a science and technical case for their own proposals, with expert advice from tutors on what to do and avoid when writing an observing proposal. The students will take the information obtained from attending the school to write their own observing proposal, which will receive feedback from the expert tutors on how it could be improved.

The school is primarily meant for PhD students in astronomy, who want to gain more experience in writing observing time proposals. However, students/astronomers at any stage of the career are very welcome to apply to the school.

If you are interested in the whole proposal writing process, and learning how TACs work and how to write your own proposals, this school is perfect for you.

ORP

Credits: ESO/M. Kornmesser

How to Apply


You can apply to this school using this LINK.The deadline for applications is on Friday 10 January 2025. The applicants will be notified about the selection by 20 January 2025.

Note that we usually have many people applying to our schools. Therefore, it is important that you motivate your application well and also have a recommendation letter sent to the organisers by the application deadline.

Preliminary Programme

All times are in CET

Monday February 10

How are proposal reviewed
12:45 - 13:00 Testing zoom
13:00 - 13:10 Welcome (McKean/Korhonen)
13:10 - 13:30 Brief introductions (All)
13:30 - 14:30 Overview of TAC process (Patat)
14:30 - 15:00 Discussion on TAC process
15:00 - 15:30 Break
15:30 - 16:15 Anonymous/Dual Anonymous Proposal Review (Macias)
16:15 - 17:00 Unconscious bias (Logermann)
17:00 - 17:15 Information on the next steps (McKean/Korhonen)

Monday February 17

How to write a good proposal
12:45 - 13:00 Testing zoom
13:00 - 13:10 Today's programme (McKean/Korhonen)
13:10 - 14:30 Building a science case (Birkby)
14:30 - 15:00 Do’s and Don’ts Discussion
15:00 - 15:30 Break
15:30 - 16:30 Developing a technical case (McKean and Korhonen)
16:30 - 17:00 Do’s and Don’ts Discussion
17:00 - 17:15 Information on the next steps, TAC groups (McKean/Korhonen)

Monday March 3

TAC day
12:45 - 13:00 Testing zoom
13:00 - 13:15 Overview of TAC Meetings (McKean/Korhonen)
13:15 - 15:00 TAC Meeting - review (in groups)
15:00 - 15:30 Break
15:30 - 16:00 TAC Meeting - ranking (in groups)
16:00 - 16:30 Overview of feedback (McKean/Korhonen)
16:30 - 17:00 Prepare feedback
17:00 - 17:15 Submit TAC results and Feedback

Monday March 17

Proposal feedback
13:00 - 14:30 Feedback on student proposals
14:30 - 15:00 Break
15:00 - 16:00 Discussion on TAC results (Korhonen)
16:00 - 17:00 Final question / answer session

SOC

Heidi Korhonen (Max Planck Institute for Astronomy, Germany; Co-Chair)
John McKean (ASTRON, the Netherlands & University of Pretoria, South Africa; Co-Chair)
Roberto Pizzo (ASTRON, the Netherlands)

Tutors

TBA

Lecturers

Jayne Birkby (University of Oxford, UK)
Heidi Korhonen (MPIA, Germany)
Frauke Logermann (Max Planck Society, Germany)
Enrique Macias (ESO/ALMA, Germany)
John McKEan (ASTRON, the Netherlands & University of Pretoria, South Africa)
Nando Patat (ESO, Germany)

Contact: send a message to the main organiser.